Oakton Academy collects only the information reasonably needed to answer inquiries, provide academic and consulting services, process enrollment, and send communications a person has requested.
Information Collected
Depending on how you interact with Oakton Academy, we may collect:
- Parent or guardian contact information, including name, email, phone number, and address
- Student information needed for placement, enrollment, instruction, or consultation, such as name, grade, school, and academic goals
- Program enrollment, consultation, attendance, and payment records
- Optional marketing-interest information, such as academic-program interest, graduation year, preferred format, and the page or campaign where consent was provided
- Limited first-party website interaction events, such as selecting the academic or admissions path, opening current offerings, starting registration or booking, and completing enrollment or booking
- Basic technical and security information needed to operate and protect the website
Use of Information
Information may be used to:
- Respond to questions and recommend appropriate programs or services
- Manage accounts, enrollment, payments, schedules, instruction, and consultations
- Send required operational messages such as confirmations, reminders, schedule changes, and receipts
- Maintain safety, prevent abuse, troubleshoot problems, and meet legal or accounting obligations
- Send optional program or college-planning marketing messages when explicit consent has been provided
Marketing Consent
Browsing current offerings and creating a portal account do not automatically enroll you in marketing messages. Marketing consent is optional, recorded separately, and is not required to receive a service.
Marketing signup forms state the type of updates requested. You may unsubscribe at any time using the link in a marketing email. Unsubscribing from marketing does not stop operational messages related to an active enrollment, payment, consultation, or account-security matter.
Website Measurement
Oakton Academy records a small set of first-party funnel events to understand whether families can find programs, current offerings, registration, and consultation booking. These measurement records do not contain names, email addresses, student notes, payment details, IP addresses, or a cross-site advertising identifier. Oakton Academy does not use a third-party advertising tracker for this measurement.
Service Providers
Oakton Academy uses service providers to operate functions such as website hosting, authentication, payments, database storage, video meetings, and email delivery. Providers receive only the information needed to perform their role and are expected to protect it. Oakton Academy does not sell personal information.
Retention and Security
Information is retained for as long as reasonably necessary to provide services, maintain required business records, honor communication preferences, resolve disputes, and protect the organization and its families. Oakton Academy uses administrative and technical safeguards, but no online system can guarantee absolute security.
Children and Student Information
Program enrollment and consultation information for a minor should be provided by a parent or guardian. Public marketing forms are intended for parents, guardians, and adult prospective students and do not request sensitive student records.
Your Choices
You may ask to review or correct contact information, update communication preferences, or request deletion when Oakton Academy is not required to retain the information. Some records may need to be preserved for payment, safety, legal, or operational reasons.
Contact
For privacy questions or requests, contact Oakton Academy at [email protected] or 571-354-7199.